Shipping Information

Venue

Kay Bailey Hutchison Convention Center – Hall A

650 South Griffin Street

Dallas, TX 75202

 

 

Shipping Schedule

Advanced Warehouse Opens:     August 23, 2021

Advanced Warehouse Closes:     September 10, 2021

Material Handling charges will apply to shipments received at the advanced warehouse.  These materials will be brought to the convention center on Sunday, September 19 and delivered to the Speaker Lounge, located in Room A301. 

Direct to Show Shipments:           Sunday, September 19 – 23, 2021

Shipments may not arrive at the convention center prior to this date.  There are no storage facilities on-site for shipments to be received. Please plan your shipments accordingly.

Your shipment will be sent on Monday, September 20th to the Speaker Lounge, located in room A301. 

 

 

Material Handling

Shepard Exposition Services has the responsibility of receiving and handling all show materials and empty crates that come in via over the road carriers, rental companies or any for hire delivery service provider. It is Shepard’s responsibility to manage docks and schedule vehicles for the smooth and efficient move-in and move-out of the exhibition. Shepard will not be responsible, however, for any materials they do not handle.

 

 

Privately Owned Vehicles

A personally owned vehicle (POV) is classified as a company or company personnel’s owned vehicle which would include cars, vans, pick-up trucks and trailers up to 53’. Company personnel MAY unload their own equipment in specially designated areas if it can be rolled on a dolly or hand carried. POVs may not utilize loading dock spaces. POVs that need more than a dolly must utilize the Shepard Exposition Services truck loaders. Material handling charges will apply.

All POVs must check in at the marshaling yard to organize their delivery and pick up times. Vehicles must not be left unattended at the loading areas. Any unattended vehicles will be towed at the owner’s expense.

 

Move Out

Make sure your materials are in the Speaker Lounge, ready to be shipped back to you by the end of the conference. You may utilize the load-out times to transfer your materials to the Lounge.

Load-out times for the Expo Hall are as follows: 

Wednesday, September 22, 2021                5:30pm- 10:00pm

Thursday, September 23, 2021                    8:00am- 12:00pm

 

 

Forced Freight

CFX must have the exhibit hall cleared on Thursday, September 23, 2021.  As a result, all shipments must be cleared and carriers must be checked in by 11:00am on Thursday, September 23, 2021.  If your materials are still in your booth space by this time, Shepard accepts the responsibility of shipping your materials home by their choice of carrier.  

 

 

SHIPPING LABELS

Utilize these shipping labels to ensure your materials arrive on time and in the right location.

Speaker Advanced Warehouse Conference

Speaker Direct to Show Conference