Looking to Speak at CFX 2025?
We aim to be the premier educational event for church leaders in the areas of Worship Production, Facilities Management, Safety & Security, and Construction/Church Building Upgrade Projects. As a result, we go through a vetting process to find the best presenters and sessions for our event.
Everything you need to know about being a presenter at CFX can be found on this page. If you have additional questions please contact Stephanie Lippi, Conference Director, at slippi@churchfacilitiesexpo.com, call or text her at 717.222.7713, or schedule a meeting.
Guidelines and Requirements for CFX Speakers
- Our desire is to have church leaders who understand what it means to lead and serve in church ministries share their knowledge and expertise with our attendees.
- If you work for a company/organization other than a church, we do require you to exhibit and sponsor a session in order to speak at CFX. Please contact info@churchfacilitiesexpo.com for sponsorship levels and exhibiting information.
- Please look at the topics listed below for each of our four co-located conferences to see what we want to include in each program. Those topics will be filled first, and any additional topics will be considered after these have been filled.
Topics, Session Types, and Link to Submit Proposal
Audio Topics
- Mixing for live and broadcast worship
- Critical listening skills
- Absolute gain, EQ, optimization, compression, etc.
- Monitor mixing
- IEM selection, usage, and training
- Microphones
- Drum kit acoustics and amplification
- Wireless troubleshooting, RF signals, signal processing
- Room acoustics and audio mixing
Video Topics
- Camera operation: basic, intermediate, advanced skills
- IMAG: when to use it, how to shoot it, camera placement, software requirements
- Video Directing: basic, intermediate, advanced skills
- Media content management, storage, organization, usage options
- Designing media content for different types of screens
- Testimony/interview film shoots
- Using AI in production
- Video switching: equipment, techniques, direction
- Video editing: basic and intermediate skills
- Streaming platforms and engagement
Lighting Topics
- Lighting design and color theory
- Lighting fixtures: hanging, focusing, maintenance, repairs
- Creating a cohesive atmosphere for worship
- Understanding circuitry, electricity and networking
- Lighting console training: universes, channels, patching, programming, etc.
- Lighting for broadcast or IMAG
- Haze/fog: usage, equipment, facility requirements
Strategic Planning & Leadership Topics
- Equipment selection for various locations and budgets
- Planning for future upgrades
- Communication with pastor/leadership for buy-in
- Setting volunteers up for success and consistency
- Developing a mindset of excellence in your worship production
- Volunteer recruiting, training, retention
- Budgeting for the year: maintenance, repairs, replacements, special events, etc.
- Scheduling, planning the services, and preparing for the unexpected
- Copyrights and licensing
- Recruiting and training women and the younger generations
- Multi-site service planning and operation
Additional Tech Topics
- Understanding IT: basic to intermediate
- Social media and communications
- Set design for the stage and film shoots
- Rigging safety: lighting, video walls, etc.
- ProPresenter: basic, intermediate, advanced
- Graphic design for sermon graphics, bumpers, and communications
Facilities Management Topics
- New trends in HVAC and Facilities Management (FM) that will affect your budget/responsibilities
- Cleaning your facilities: products, scheduling, important factors to consider
- Outsourcing VS in-house considerations
- Preparing for seasonal changes indoors and outdoors
- Churches with schools: managing the facilities successfully between the two
- Creating, developing, and maintaining FM policies, procedures, and inventory documentation
Strategic Planning & Leadership Topics
- Repairs VS new purchases: preventative maintenance and planning for future upgrades
- Finding staff/volunteers, training them, and keeping them
- Preparing for budget cuts with staff/resources
- Training younger generations
- Communicating with pastor/leadership for buy-in
- Team development: organization, scheduling, communication, team building
- Vendor relationships for success
- Viewing and displaying FM as a ministry
- Preventing burnout
Additional FM Topics
- Planning for the next pandemic in your facilities (touchless options throughout facilities, etc.)
- Becoming a shelter-in-place location for disasters and tragedies
- Event management success: contracts, leases, policies for events held onsite
Safety Topics
- Understanding holistic safety: emotional, physical, environmental
- Emergency operational planning: policies and procedures for prevention, preparedness, and recovery
- Medical emergency preparedness: first aid, Stop the Bleed, etc.
- Developing healthy relationships with first responders
- Children and youth safety: policies to protect and prepare for any situation
- Creating a church culture that welcomes new people to your church family (e.g., CR participants, different cultures, etc.)
Security Topics
- Active violence planning: prevention, preparedness, recovery
- Risk assessments
- Threat assessment and behavioral analysis
- De-escalation and conflict management
- Developing training opportunities: tabletop exercises, working with first responders and schools
- Becoming a shelter-in-place or reunification location
Strategic Planning & Leadership Topics
- Creating, developing and maintaining a safety team: structure, governance, best practices
- Finding volunteers, training them, and keeping them
- Training younger generations
- Communicating with pastor/leadership for buy-in
- Team development: organization, scheduling, communication, team building
- Viewing and displaying Safety as a ministry
- Preventing burnout
- Ensuring you have the right insurance coverage and working through claims
- Developing a culture of safety and growth for women in leadership
Additional Safety & Security Topics
- Resources for church safety & security (FEMA, grants, etc.)
- Security technology selection for your space’s needs and budget
- Information security: 3rd party vendors, confidential information management, data leaks/breaches
- Fraud protection from within and without
- Cybersecurity: basics to intermediate
Building Project Topics
- Determining if you should remodel, renovate, or purchase new
- Financing a building project
- Wayfinding signage best practices
- Sorting through your church ministry leaders’ wishlists for the final design/build
- Matching your branding/story throughout the design
- Interior design for maximum engagement
- Master planning any project with future growth in mind
- AVL & IT integration from the beginning of the planning process
Multi-Site Topics
- Planning for a successful multi-site expansion project
- AVL planning: broadcast services VS location-specific worship services
- Keeping consistency in the culture across campuses
Strategic Planning & Leadership Topics
- Staying sane throughout the project
- Creating the right team to plan and execute a building project
- Budget planning and management for all costs (soft, hard, hidden, etc.)
- RFP process for small and large projects
- Viewing the building project process as a ministry
- Working through change orders
- Planning for contingencies and delays
- Choosing between volunteers and professionals to support the project
- Maintaining the church’s vision throughout the project
Additional Building Project Topics
- Successfully designing and executing a building upgrade: AVL, HVAC, etc.
- Determining if a daycare/school addition to your church is right
- Designing a daycare/school addition to your building
- Planning for safety in the design: rigging, security software & equipment, ADA, etc.
60-Minute Breakout Sessions
These educational sessions are only available to conference attendees. They must cover a topic from the list above that is approved by conference management. These sessions are meant to provide educational content only. Church leaders are encouraged to submit proposals for these sessions.
If you are an exhibitor, you must choose a gold sponsorship option to participate as a presenter for one of these sessions. You will also need to either bring a church leader as a co-presenter with yourself, or you may include no more than 15 minutes of case studies from your company that help to illustrate the educational points presented.
25-Minute Sponsored Talks
These educational sessions are available to all attendees and are similar in style to a TED Talk. Inspire attendees with a new idea that can help them in their ministries.
These sessions are only available for exhibitors to present, and must be purchased through a silver sponsorship option. Marketing your products or services is allowed, but the focus should be on covering one of the educational topics listed above. Other topics will be considered by conference management.
Panel Discussions
Certain educational topics will be covered exclusively for conference attendees through panel discussions. Conference management will choose the topic, and both church leaders and exhibitors alike are encouraged to sit on the panels.
Exhibitors will be required to purchase a bronze sponsorship option to participate. You may choose to sit on the panel yourself or send a church leader with expertise on the topic to sit on the panel for you.
* Please note: you will NOT be able to submit a proposal for one of these panel discussions. If you are interested in having a seat on one, please contact Stephanie Lippi for more details.
25-Minute Product Demonstrations
Available to anyone who holds any conference or expo-only pass, these sessions are held on the expo floor. This is your opportunity to showcase your company through sharing educational content, demonstrating new products, or introducing your company to attendees.
These sessions are only available for exhibitors to present and must be purchased as part of their exhibiting package.
Hands-on Trainings
These interactive sessions are available to anyone who holds any conference or expo-only pass. Held on the expo floor or in a purchased demo room, this is your opportunity to give attendees a chance to learn hands-on skills by using your equipment as they learn.
These sessions are only open for exhibitors to present and must be purchased as part of their exhibiting package.
Compensation for Speaking
We are happy to offer one complimentary All Access Pass registration to anyone who is chosen as a presenter at CFX. This also includes access to any masterclass or leadership collective of your choice.
Upon request, further negotiation of additional complimentary registrations for spouses can be discussed.
Other Questions?
If there’s anything else you have questions or concerns about regarding the conference or your session or demo schedule, please call or text Stephanie Lippi at 717.222.7713, schedule a meeting, or send her an email.
Proposal Submission Link
Please note: you will only be able to submit ONE proposal. If you have multiple topics and want advice on which to submit, please contact Stephanie Lippi.